The New Trucker’s Almanac by Josh Hancock
New Authority Checklist/Timeline
(This checklist assumes you have already setup your company type
(Sole Proprietorship, Corp, LLC, ect) and obtained a Federal Tax ID number (FEIN).
1. First obtain your USDOT number and MC (motor carrier) number. Visit www.authoritiesdirect.com for a special internet price for your authority.
2. Obtain your BOC-3 process agent filing. Authorities Direct offers this filing as part of their authority package. This filing is required and should only be paid for once, unless there is a name change (which would require re-filing). It is not necessary to pay for this every year.
3. Immediately shop for truck insurance. This will make everything else happen sooner! We have a team of truck insurance specialists available to quote the most competitive prices in the industry. Common federal filings needed are the BMC-91X (proof of primary liability) and BMC-34(proof of cargo insurance). Common state filings include the Form E and Form H (for cargo insurance).
4. Apportioned Plates/Registration. For the quickest response, visit your local DMC office (Dept of Motor Carriers). This will consist of a IRP (International Registration Plan) application (Schedule A, Schedule B forms) I would advise calling them first to check for any additionally needed documentation.
4. Order your New Mexico Weight Distance Tax Permit (if applicable). This is available through the State or www.authoritiesdirect.com (This will require a quarterly mileage report similar to the IFTA)
5. Once truck insurance has been put in place and appropriate filings requested from the insurance companies, ensure that you are compliant with the IFTA (International Fuel Tax Agreement) requirements. You will need an assigned number, decals for each truck, as well as to make arrangements for someone to prepare/file the quarterly mileage reports (or tackle them yourself).
6. What happens now? It will take 3-5 days for your insurance filings to post to your mc number on the FMCSA’s licensing & insurance website.
Http://li-public.fmcsa.dot.gov/liview/pkg_carrquery.prc_carrlist
Once these filings post, it normally takes FMCSA 5 to 7 business days to approve your authority. FMCSA will send you a letter stating that you are authorized to engage in interstate commerce.
7. Order your NYHUT (New York) permit www.nyhut.com, or KYU number (Kentucky) www.kyu-number.com if needed.
(These will require a quarterly mileage report similar to the IFTA)
9. UCR Registration (New!) Not all states participate in the Unified Carrier Registration System. This is the replacement for SSRS (Single State Registration) Like SSRS, if your State does not participate, you are required to select a participating State to use as your “Base State” as well as comply with each non-participating State motor vehicle regulations.
10. It takes a little more than 10 easy steps to build a successful trucking company. I left out determination (bull-headedness), strong will to survive (persistence), and patience. The First year seems to be the toughest. Keep your head up, try to keep your claims/accidents to a minimum, and watch those speeding tickets. All of this will calculate an insurance premium when your renewal comes up. You may also want to consider factoring your invoices. Visit our website for additional resources.
This checklist will help give you a miniature “business map”, so to speak, when trying to acquire the authority to engage in interstate commerce with the Federal Motor Carrier Safety Administration (FMCSA).
For questions or further information, visit www.authoritiesdirect.com
Good Luck!
Josh Hancock
President/CEO
1-800-977-9885
info@authoritiesdirect.com
Hancock & Associates, Inc
Authorities Direct Processing Center
New Trucking Authority Checklist
Posted on Mon, Mar 31 2008 @ 7:10 PM [EST]
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